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By
Laws
Table
of Contents
Article I - Name
Article II - Objectives
Article III - Membership
and Dues
Article IV - Officers
Article V - Executive
Board and Standing Committees
Article VI - Duties
of the Executive Board and Standing Committee
Chairpersons
Article VII - Meetings
Article VIII - Finance
Article IX - Elections
Article X - Resignations
Article XI - Amendments
Article XII - Disbandment
Article XIII - Parmiamentarian
Authority
Article XIV- Updates
and Amendments
Article
I - Name
The name
of this organization shall be the Crystal Lake
School Parent - Teacher Organization (P.T.O.)
Article
II - Objectives
Section
1. To
stimulate a greater interest in the education
and welfare of our children through cooperative
efforts of all members.
Section
2. To
aid and educate parents through planned programs
and projects and to meet together for the interchange
of ideas through discussion with educational
specialists.
Section
3. To
further mutual respect and understanding between
home and school through social contacts.
Section
4.
To perform fund-raising activities for supporting
special events and cultural programs at Crystal
Lake School
Section
5.
Special programs and projects for the children
will be subject to the approval of the Principal
of the school and the Executive Board.
Article
III - Membership and Dues
Section
1.
All parents of children attending Crystal
Lake School and all staff of Crystal Lake School
are eligible for active membership in this organization.
Only active members shall have voting privileges.
Section
2. Dues
for active membership will be five dollars ($5.00)
yearly per family.
Article
IV - Officers
Section
1. The
officers of this organization shall consiste of
President, Vice President, Secretary and Treasurer.
All officers are expected to attend all PTO and
Executive Board meetings.
Section
2. Officers
shall serve for a period of one year commencing
at the annual meeting or until their successors
have been duly elected.
Section
3. All
of the above-mentioned officers shall be proposed
by the Nominating Committee.
Section
4. An
officer may serve no more than two consecutive
terms in the same office, unless the position
has not been filled.
Article
V - Executive Board and Standing Committees
Section
1. The
Executive Board shall consist of the officers
of this organization. All major decisions conducted
by majority vote. The Board's function is to act
on important matters which arise between PTO meetings
and to contact the President to add any items
to the agenda for general business meetings of
the PTO.
Section
2. The
Standing Committees shall be: 1) By-Lays, 2)
Nominating, and 3) Call Tree. Each Committee
Chairperson will be recommended by the committee
and appointed by the President, their term of
office to run concurrently with the Executive
Board.
Section
3. The
President shall further appoint such special
Committees as are necessary to carry on special
projects, their term expiring when such projects
are completed or no longer necessary.
Article
VI - Duties of the Executive Board and Standing
Committee Chairpersons
Section
1. The
President shall preside at meetings and shall
perform the regular duties of the office. He/She
shall appoint all chairpersons of the standing
and special committees and be ex-officio members
of all other committees except the Nominating
Committee (with the privilege of attending and
voting at the Nominating Committee meetings).
Section
2. The
Vice President shall preside in the absence
of the President and shall fulfill all other
duties of the President if the President is
ill or otherwise unable to perform his/her duties.
The Vice President will work with the President
in planning the year's activities.
Section
3. The
Secretary shall keep the minutes of the PTO meetings
and Executive Board meetings and shall be responsible
for publishing the monthly newslettter and calendar.
The Minute Book shall be present and available
at all meetings.
Section
4. The
treasurer shall handle all funds of the organization
and shall make a written monthly as well as
annual report of all receipts and disbursements
and current balances. The checkbook and corresponding
bank statements should be available at all PTO
meetings.
Section
5. Each
chairperson of the Standing Committee shall
perform those dutues that are necessary to carry
out their respective committee work. Guidelines
are as follows:
1)
The By-Law Chairperson shall oversee the committee
responsible for reviewing and updating existing
by-laws on an annual basis.
2)
The Nominating Chairperson - See Article VIII.
3)
The Call Tree Chairperson shall be responsible
for working with school office staff to distribute
and activate the Call Tree.
Section
6. All
Fund-raising Chairpersons, the Reading-at-Home
Chairperson, and the End of the Year Party Chairperson
are required to prepare a written report which
shall be filed in the Event Binder.
Section
7. If
a vacancy occurs in an office between annual
elections, the Executive Officers will select
a candidate to fill the vacancy and this will
be voted on at the next business meeting. If
the vacancy is in the Presidency, the Vice President
then becomes the President, the Executive Board
will make recommendations to the general membership
for the remaining term of the Vice President.
Article
VII - Meetings
Section
1. General
business meetings shall be regularly scheduled
on a monthly basis at Crystal Lake School. Notice
shall be given to the membership through the monthly
PTO newsletter and/or calendar.
Section
2. Special
general PTO meetings can be called by the
Executive Board or by written request to the
President by eight members of this organization.
One week's notice shall be given to the membership
of such meetings.
Section
3. The
annual meeting shall be held in June with the
installation of the officers elected at the
May meeting. All pertinent PTO material
should be handed to the successor on or before
June 30.
Section
4. Executive
Board meetings may be held on a monthly basis
during the months of August through June to
set an agenda and handle other pressing business.
Executive Board meetings may be called by the
President with a 48 hour notice as needed.
Section
5. All
PTO functions should be approved either at an
Executive Board or General PTO meeting and Principal
approved.
Article
VIII - Finance
Section
1.
The Treasurer is authorized to make expenditures
up to $75, three-quarters (3/4) of the Executive
Board may approve expenditures up to $150 if necessary
between regularly scheduled meetings . Notification
of such will be made to the general membership
at the next regularly scheduled meeting. Anything
over these stipulated amounts shall be approved
by a majority vote at general meetings.
Section
2. The
Treasurer will maintain a savings and checking
account with a maximum balance of $500.00 in
checking (with the exception of anticipated
PTO approvde expenditures). All transfers from
savings to checking will require two signatures,
that of the Treasurer and either the President
or the Vice President.
Section
3.
The treasurer's records and cash box log will
be subject to auditing annually by an independent
party (a person outside of the Executive Board)
by the end of the school year.
Section
4. The
treasurer shall create and maintain a cash box
of no more than $150 from September through
June. The cash box will be stored in the school
safe. A log will be maintained to sign-out and
sign-in the cash box, under the authorization
of the PTO Treasurer or designee.
Section
5. The
treasurer shall complete and submit a Federal
Tax Form 990-EZ "Short Form Return of Organization
Exempt From Income Tax" at the end of the school
year, on or before June 30.
Article
IX - Elections
Section
1. A
Nominating Committee will consist of two or more
members. The committee Chairperson will be selected
by the Nominating Committee.
Section
2. The
Nominating Committee shall be responsible for
submitting a slate of officers to the organization
at the April PTO meeting.
Section
3. General
elections for the offices of President, Vice
President, Secretary and Treasurer shall be
held at the May General PTO meeting.
Section
4. Nominations
for any office may be made from the floor or
in writing subsequent to the Nominating Committee's
report at the April or May meetings.
Section
5. The
Chairperson of the Nominating Committee shall
conduct the elections at the May meeting with
a majority vote required for election of any
officer.
Section
5. A
closed ballot shall be used when there are two
or more nominations for the same office.
Article
X - Resignations
Section
1. All
resignations of officers and committee chairpersons
shall be made in writing and presented to the
Executive Board. All pertinent PTO materials
should be submitted to the Executive Board at
the time of resignation.
Article
XI - Amendments
Section
1. Any
amendment of these By-Laws shall be approved by
a three-quarter (3/4) vote of the Executive Board,
and notice of such at least one month before the
vote is taken. The proposed amendment shall then
be presented to the total membership at the next
general meeting and must be carried by a two-thrids
(2/3) vote of those in attendance.
Section
2. These
By-Laws shall be reviewed annually and revised
as deemed necessary by the By-Laws Committee.
Article
XII - Disbandment
Section
1. In
the event of the dissolution of this organization,
the Executive Board shall give the authority to
disburse all remaining funds for education purposed
only and shall complete any other necessary business.
Article
XIII - Parliamentarian Authority
Section
1. The
rules contained in Robert's Rules of Order Revised
shall govern this organization in all cases to
which they are applicable in which they are not
covered by the By-Lays of this organization.
Article
XIV
Section
1. Updated
By-Laws presented to the Executive Board on May
6, 2002.
Section
2. Amendments
were presented and approved by two-thirds (2/3)
majority vote at the general PTO meeting on
May 14, 2002.
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